Executive Assistant

Who are we looking for? We’re seeking a personable, organized, confident, and agile Executive Assistant to support our Senior Directors. This role involves a wide range of administrative responsibilities including calendar management and prioritization, team and executive communications, expense reporting, travel coordination, procurement, and on-site support for meetings and events. The ideal candidate is: A detail-oriented self-starter with experience in a large corporate or tech environment. Energetic, outgoing, and passionate about improving how teams work and collaborate—especially open to learning new tools, including AI technologies. Proactive and perceptive—able to anticipate the needs of leaders and stay one step ahead. Comfortable engaging with all levels of the organization, including executives, peers, and support teams, with professionalism, empathy, and responsiveness. A collaborative team player who fosters a positive and engaging work environment. Thrives in a fast-paced, multi-location setting, supporting multiple leaders with competing priorities. Highly skilled in Microsoft Office 365 (Outlook, Excel, SharePoint, Word, PowerPoint). Available to work on-site 3–5 days per week, depending on team needs and events Key Responsibilities: Coordinate executive-level meetings, project updates, and documentation (calendar alignment, invites, conflict resolution). Act as a liaison to gather updates and direction from key stakeholders on behalf of executives. Manage travel arrangements, book conference rooms, and set up meetings. Handle purchasing and procurement processes. Represent executives in meetings and collaborate with VPs, EAs, and Chiefs of Staff. Oversee shipping and logistics coordination. Submit internal and external purchase orders (POs). Manage office purchases and team expenses using a PCard, including reconciliation. Support small projects (e.g., planning a team dinner). Drive employee engagement by organizing team celebrations, milestones, and on-site events, including coordination with real estate and site leadership. Behavioral Skills : Professional demeanor, initiative to work independently, but also ability to accept and follow instructions. Ability to read and write documents in English is a must. Ability to fluently communicate in English is a big plus. Work closely with internal teams to identify system requirements. Certification: 5+ years of experience in an executive assistant role. College Graduate Degree.

Creado: Jue, 01 de Ene de 1970