Executive Administration

A Career at HARMAN AutomotiveWe're a global, multi-disciplinary team that's putting the innovative power of technology to work and transformingtomorrow. At HARMAN Automotive, we give you the keys to fast-track your career.Engineer audio systems and integrated technology platforms that augment the driving experienceCombine ingenuity, in-depth research, and a spirit of collaboration with design and engineering excellenceAdvance in-vehicle infotainment, safety, efficiency, and enjoymentAbout the role:The Strategic Executive Assistant provides high-impact executive support to the QRO Operations Site Leader and QRO staff, acting as a trusted extension of the Site Leader in the management of priorities, agenda, information flow, and executive coordination.This role goes beyond traditional administrative assistance and requires strong business judgment, autonomy, and discretion. It supports the effectiveness of the Site Leader by ensuring focus on critical business priorities, enabling timely decision-making, and facilitating execution across the site leadership team.The position requires close, on-site interaction with operations and leadership and plays a key role in protecting the Site Leader’s time and attention in a complex manufacturing environment.Responsible of QRO Site Leader travel arrangements including the administration of AMEX T&E being responsible of the expenses reporting of it. Also responsible of the coordination of the arrangements of services for the internal and external visits in the plant. Responsible of the standardization of the travel and visit processes in all the QRO Plants.What you will do:Act as a key support partner to the Site Leader, assisting with prioritization, follow-up, and coordination of critical business topics. Proactively organize, filter, and structure information to support effective decision-making. Anticipate conflicts, risks, and dependencies; resolve within scope or escalate with clear context and options. Prepare executive summaries, reports, presentations, and meeting materials for leadership forums. Responsible for the consolidation of information for QRO Manufacturing Sites. Travel arrangements, AMEX T&E expense reports submission on behalf of the executive. Leader of the QRO Executive Assistants, if applicable. Responsible of the standardization of the administrative and executive assistance processes in Queretaro. Special events coordination requested by the executive for the QRO sites. Coordination and meeting minutes keeping of the executive and site staff meetings. Manage the Site Leader’s agenda with a business-oriented prioritization mindset, acting as a gatekeeper to protect focus on high-impact topics. Balance operational urgencies, strategic initiatives, and leadership commitments. Actively manage scheduling conflicts, last-minute changes, and escalations with sound judgment. Support the holistic alignment of the Site Leader’s agenda, including select personal commitments (such as medical appointments or personal travel logistics) only when these directly impact availability, focus, or business priorities, ensuring alignment between personal and professional commitments. Handle such matters strictly as an enabler of executive effectiveness, with high discretion and professionalism. Serve as a primary point of contact with senior leaders, internal stakeholders, and external parties on behalf of the Site Leader. Support effective communication flow, follow-ups, and action tracking across the Site Leadership Team. Coordinate site leadership meetings, including agenda preparation, logistics, and meeting documentation as required. Coordinate and support executive and administrative activities across QRO plants, contributing to standardization and efficiency of executive support processes. Support continuous improvement of administrative workflows related to travel, visits, reporting, and leadership support. Coordinate internal and external site visits with focus on organization, execution quality, and stakeholder experience. Utilize Microsoft 365 tools (Outlook, Teams, OneNote, SharePoint, Excel) to manage information, communication, and reporting. Leverage digital tools, including emerging AI-enabled solutions, to improve productivity, organization, and executive support effectiveness. Handle sensitive and confidential information with integrity, discretion, and professionalism. Represent the Site Leader with appropriate executive presence and sound judgment.What You Need to Be Successful:Experience providing executive or senior leadership support in a fast-paced, high-exposure environment. Demonstrated ability to operate beyond transactional administrative tasks, supporting business priorities and leadership effectiveness. Experience coordinating administrative activities and supporting process standardization. Strong organizational skills with the ability to prioritize effectively. Sound judgment, attention to detail, and problem-solving capability. Effective time management and agenda coordination skills. Strong interpersonal skills and ability to interact with senior stakeholders. High level of professionalism and discretion. Strong proficiency in Microsoft 365 tools. Openness and ability to adopt AI and digital tools to enhance productivity. Advanced English communication skills (written and verbal). Integrity. Innovation. Inclusion. Teamwork & Respect. ExcellenceExperience and knowledge in administration and executive assistance. Advanced English Level. Conflict Management. Problem-Solving Skills. Personal Executive imageEffective Time ManagementTimely results-drivenWhat Makes You Eligible:Willingness to travel. Willingness to work in an office in Queretaro, Mexico. Flexibility to support outside regular office hours when business-critical situations arise. Willingness to submit to a background screen and a drug testAny offer of employment is conditioned upon the successful completion of a background investigation and drug screenSuccessfully complete a background investigation and drug screen as a condition of employment.What We Offer:Access to employee discounts on world-class Harman and Samsung products (JBL, HARMAN Kardon, AKG, etc.)Extensive training opportunities through our own HARMAN UniversityCompetitive wellness benefitsTuition reimbursement“Be Brilliant” employee recognition and rewards programAn inclusive and diverse work environment that fosters and encourages professional and personal developmentYou Belong HereHARMAN is committed to making every employee feel welcomed, valued, and empowered. No matter what role you play, we encourage you to share your ideas, voice your distinct perspective, and bring your whole self with you – all within a support-minded culture that celebrates what makes each of us unique. We also recognize that learning is a lifelong pursuit and want you to flourish. We proudly offer added opportunities for training, development, and continuing education, further empowering you to live the career you want.About HARMAN: Where Innovation Unleashes Next-Level TechnologyEver since the 1920s, we’ve been amplifying the sense of sound. Today, that legacy endures, with integrated technology platforms that make the world smarter, safer, and more connected.Across automotive, lifestyle, and digital transformation solutions, we create innovative technologies that turn ordinary moments into extraordinary experiences. Our renowned automotive and lifestyle solutions can be found everywhere, from the music we play in our cars and homes to venues that feature today’s most sought-after performers, while our digital transformation solutions serve humanity by addressing the world’s ever-evolving needs and demands. Marketing our award-winning portfolio under 16 iconic brands, such as JBL, Mark Levinson, and Revel, we set ourselves apart by exceeding the highest engineering and design standards for our customers, our partners and each other.If you’re ready to innovate and do work that makes a lasting impact, join our talent community today!Important Notice: Recruitment ScamsPlease be aware that HARMAN recruiters will always communicate with you from an '@', ‘@’ or ‘’ email address. We will never ask for payments, banking, credit card, personal financial information or access to your LinkedIn/email account during the screening, interview, or recruitment process. If you are asked for such information or receive communication from an email address not ending in one of the above email domains about a job with HARMAN, please cease communication immediately and report the incident to us through: .HARMAN is proud to be an Equal Opportunity employer. HARMAN strives to hire the best qualified candidates and is committed to building a workforce representative of the diverse marketplaces and communities of our global colleagues and customers. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. HARMAN attracts, hires, and develops employees based on merit, qualifications and job-related performance.()

Creado: Jue, 01 de Ene de 1970