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Expense Policy Administrator

beBeeAudit - Puebla, Puebla

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Descripción del trabajo

Job Description The Expense Audit Specialist will join the organization's travel and expense team to support daily operations for the North American-based portfolio companies. Analyze expense submissions, exceptions/flagged expenses, and educate users about company policies and procedures. Daily processing of Expense Reports. Review expense reports for accuracy, consistency, and completeness. Audits of expense reports and investigations of audit exceptions noted by Concur Verify. Verify reports have appropriate documentation and required approvals to support expense. Audit expenses using alternative policies for Company Events, Marketing Events, billable expenses, etc. Recognize employee expenses that should be invoiced directly to the company purchasing card. Work closely with the Travel and Expense Supervisor to ensure priorities, deadlines, and policy alignment. Keep records of expense policy violations and inaccurate expense reporting to support denial of expense reimbursement. Report and escalate potential misuse of company funds. Keep detailed records of unusual expenses; periodically compile a summary to be sent to upper management for review. Provide expense reporting data to various teams monthly. Monitor employee-paid corporate cards for timely payments. Communicate to employees and their managers to increase awareness of company policy. Interact with all Concur users including upper levels of management to resolve expense reporting issues with a range of low to high complexity. Solve routine user problems of various complexity following established policies, practices, and procedures. Assist with time-sensitive expense reports and documents for reimbursement on a strict deadline schedule. Point of contact for the travel and expense program. Assist with user training sessions and update supporting documentation. Maintain user profiles in the Concur system and provide general technical support for end users. Administer new user accounts and provide login instructions for new employees on a weekly basis. Deactivate and update existing Concur profiles in a timely manner to support offboarding, structural changes, and extended leaves. Provide support for password resets and multifactor authentication. Maintain password reset for API accounts to ensure continuation of automation processes. Administer user permissions based on the employee's role.

Creado: Jue, 01 de Ene de 1970

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