High-Performance Administrative Support Specialist

**Job Title:** Executive Assistant to the Medical Director **Job Description:** We seek an experienced and highly adaptable executive secretary to support our CEO and play a pivotal role in our high-performance clinical, business, and wellness ecosystem. Your Day-to-Day Responsibilities: Serve as the right hand to the CEO/Founder/Medical Director—managing schedules, communications, and sensitive matters with utmost discretion in a time-responsive manner Coordinate team workflows across multiple departments, including the directives, assignments, delegations, and roles from the CEO Support the execution of special projects and new health initiatives Organize documentation, SOPs, and high-level correspondence in both English and Spanish Prioritize and filter information, flag urgent issues, and relieve executive decision-making burden Interface with VIP clients, healthcare professionals, and business stakeholders with professionalism and warmth Anticipate the evolving needs of a non-linear, dynamic medical business where no two days are alike Required Qualifications: Minimum 5–10 years of experience as an Executive Assistant or Executive Secretary at a senior level Fluent in English and Spanish (spoken and written) Excellent digital literacy, including Outlook, Microsoft Office, Google Drive, time management tools (e.g., Todoist), and CRM platforms (e.g., HubSpot) Strong emotional intelligence and the ability to thrive under pressure Outstanding organizational skills, memory, and follow-through Ability to maintain confidentiality, composure, and grace at all times, including under pressure and time constraints Bonus if you have: Experience in medical, wellness, integrative or regenerative health industries Knowledge of holistic medicine or a deep personal interest in health and healing Bilingual, bicultural Project management training or background

Creado: Jue, 01 de Ene de 1970