Administrative Support Specialist

Administrative Support Specialist We are looking for a diligent and organized professional to support the daily administrative functions of our organization. This role is crucial in ensuring that our office runs smoothly, tasks are completed on time, services and vendors are managed efficiently, and basic processes are properly executed. Key Responsibilities: Handle day-to-day administrative tasks such as document filing, scanning, and logistics coordination. Manage errands to external agencies (e.g., banks, notaries) to file documents, make payments, or obtain certifications. Office & Facilities Management: Oversee office space needs including cleanliness, maintenance, supplies, and utilities. Serve as the point of contact for service providers. Ensure vendors and services are contracted, renewed, or terminated in a timely and compliant manner. Procurement & Vendor Coordination: Source and manage providers for office supplies, repairs, and services. Request and evaluate quotes, coordinate purchases, and maintain proper documentation. Finance & Compliance Support: Assist with making payments to government institutions or vendors. Support the finance team with organizing accounts payable documents (invoices, receipts, payment proofs). Ensure all official documents are delivered to appropriate areas and follow up on required signatures or approvals. Qualifications: Bachelor's degree in Administration or related field. 1–3 years of experience in an administrative, operational, or office support role. Familiarity with basic accounting or administrative processes. Comfortable visiting government offices and handling official procedures. Strong organizational skills and attention to detail. Proactive and trustworthy with a high sense of responsibility. Basic proficiency in Excel and Google Workspace. Good English level for cross-functional communication and documentation.

Creado: Jue, 01 de Ene de 1970